Exit Passes
Exit Passes allow the school to manage and record students leaving the school premises during school hours. Each pass generates a scannable verification code that security can check at the gate.
Creating an Exit Pass
- Go to Academic → Exit Passes.
- Click New Exit Pass.
- Fill in the details:
| Field | Description |
|---|---|
| Student | Search and select the student |
| Reason | Purpose of leaving (medical, family, etc.) |
| Authorised By | Staff member authorising the exit |
| Collector | Person collecting the student |
| Collector ID | ID number of the collector |
| Expected Return | Time or date the student will return (if applicable) |
- Click Issue Pass.
The pass is displayed with a QR code that security can scan to verify.
Verifying an Exit Pass
At the gate, security or admin staff can:
- Go to Academic → Exit Passes → Verify.
- Scan or enter the pass code.
- The system shows the pass details and confirms it is valid.
Exit Pass List
The exit pass list shows all passes issued today and their status:
- Active — student has not yet returned
- Returned — student has returned to school
- Expired — pass time has passed without return recorded
Recording a Return
When a student returns, open their exit pass and click Mark Returned to close the record.